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COVID -19: How can you use technology to re-open your business?


2020/05/21 08:54:56 AM

We recently re-opened our business to certain staff members and therefore had to ensure we adhere to certain requirements. Covid-19 regulations require that these people confirm that they have read our COVID-19 Workplace Policy. Employees also have to complete Table 1 of the COVID-19 workplace policy. Table 1 asks certain health related questions of the employee.

We used our Cloud Technology platform to do this via the Employee Self-Service portal, without having to physically engage with any of our colleagues. All responses feed into a pre-configured workflow process to inform the appropriate people (HR) that these actions have been completed.

It also serves as a record that COVID-19 regulations have been complied with. It is critical that employers can prove that they have complied with the COVID-19 regulations. Government inspectors are going around to check whether employers comply to COVID-19 workplace regulations. Businesses who don’t comply can be closed again – this is the last thing anyone can afford right now! 

Here are some screenshots of how it was done:

COVID-19 Business Re-Opening

 

COVID-19 Business Re-Opening

 

COVID-19 Business Re-Opening

 

 

COVID-19 Business Re-Opening

 

Covid-19 Workplace Policy - TABLE 1

(Table 1 below must be completed by every employee)

 

Name

Anton van Heerden

 

** If you are not comfortable to complete the detail of medical conditions listed below, please indicate with an X which applies to you:

 

Are you a Covid-19 High Risk case (refer to policy)

YES

NO

 

x

 

 

Medical condition 

High Risk 

Moderate Risk 

Low Risk 

Indicate with Y (Yes) or N (No) which applies to you

Age 55 - 60

 

X

 

N

Age 60 +

X

 

 

N

Respiratory : 

 

 

 

 

Chronic Obstructive airway disease (including emphysema & severe asthma)

X

 

 

N

Asthma (well controlled)

 

X

 

N

Tuberculosis on controlled medicine

X

 

 

N

Respiratory failure

X

 

 

N

Cardio Vascular Symptoms: 

 

 

 

 

Hypertension controlled

 

 

X

N

Hypertension uncontrolled

X

 

 

N

Ischemic heart disease

 

 

X

N

Cardiac Failure

X

 

 

N

Diabetes: 

 

 

 

 

Well controlled

 

X

 

N

Poor controlled

X

 

 

N

Immunocompromised: 

 

 

 

 

On chemotherapy

X

 

 

N

On biologicals

X

 

 

N

Om immunosuppressant’s

X

 

 

N

HIV on ARV’s well controlled

 

X

 

N

HIV on ARV’s poor controlled

X

 

 

N

Organ failure (kidney, liver, et cetera)

X

 

 

N

Pregnancy 

 

 

 

 

Third Trimester

 

X

 

N

 

 

This is just a short summary on how to kickstart the process to get some staff back in office.  It often feels more daunting than what it truly is and if you add technology to the mix that streamlines the process it becomes a no brainer.

 



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