SA's #1 Payroll Outsourcing Company
Starting From R75 Per Payslip/Month
Trusted by Big Brands, Across Various Industries Globally.
Payroll Outsourcing
Cost Calculator (ZAR)
We have built a Fee Calculator based on your number of employees, per pay frequency. We charge a minimum fee of R5,500 locally and R7,500 outside of South Africa, regardless of the size of the payroll. Please note that the calculator assumes that all employees belong to the same payroll company i.e. the same PAYE number.
Should you have employees in multiple payroll companies, you need to request a fee estimate per company. The fee estimate also excludes a once-off implementation fee, which includes take-on of employee detail, leave balances and financial data.
Payroll Outsourcing Instant Price Calculator
Pay As You Go
Fixed Fees
No License
Pay As You Go
Fixed Fees
No License
How we charge
Payroll Outsourcing Cost - Pay As You Go
Our cloud technology platform allows DNA to charge a fee per payslip per pay period – monthly, weekly or bi-weekly. This fee per payslip is influenced by the size of the payroll. The more payslips you have the smaller the fee per payslip, i.e. a volumes-based discount applies. You only pay for the number of payslip we process. If your workforce declines you pay less, if it grows you pay more. This “Pay As You Go” principle is especially useful for businesses with seasonal workforces or any business whose workforce fluctuates regularly. The complexity of the payroll could also influence the price per payslip. Separate runs are charged at the same rate per payslip as normal runs.
Minimum Fee
DNA charges a minimum fee of R5,500 for South African payrolls and R7,500 minimum fee for Payrolls outside of South Africa. This fee covers the first 40 employees, and a fee per payslip (as per point 1 above) is charged for additional payslips above 40 employees
Implementation Cost
A once-off implementation fee is charged to convert your business to our technology platform. This includes the technical payroll parameter set-up and design, year-to-date take-on from your current payroll and parallel run. DNA quotes a fixed implementation fee and therefore takes the risk of any over-runs.
Frequently Asked Questions
Outsourcing payroll involves delegating your company’s payroll processes to an external specialist, such as DNA Outsourcing. This service encompasses tasks like calculating employee salaries and wages, managing tax deductions, ensuring compliance with local regulations, and distributing payslips (electronically or printed). By entrusting these responsibilities to experts, businesses can focus on core operations while ensuring accurate and timely payroll management.
While outsourcing payroll offers numerous benefits, there are potential drawbacks to consider:
- Reduced Control: Relying on an external provider means less direct oversight of payroll processes.
- Data Security Concerns: Sharing sensitive employee information requires trust in the provider’s security measures.
- Communication Delays: Resolving issues might take longer due to third-party involvement.
- Hidden Costs: Some providers may have additional fees not evident in initial agreements.
It’s crucial to partner with a reputable provider like DNA Outsourcing, which emphasizes transparency and robust data protection, all while managing costs with a client-first approach
The cost of outsourcing payroll varies based on factors such as the number of employees, pay frequency, and additional services required. On average, businesses can expect to pay a rate per payslip with a minimum processing fee per month
For precise pricing tailored to your business needs, utilize our Instant Payroll Calculator.
- Insourcing Payroll: Managing payroll internally using in-house staff and resources. This approach offers direct control but may require significant time and expertise. In-house payroll can be riskier due to challenges with compliance, human error, data security, resource limitations, and scalability. These issues increase the likelihood of legal penalties, internal fraud, and operational inefficiencies.
- Outsourcing Payroll: Delegating payroll tasks to an external provider. Payroll outsourcing offers expert handling of compliance, accurate calculations, and timely filings, reducing the risk of legal issues and financial penalties. It also enhances data security, saves time, and allows businesses to focus on core operations while benefiting from scalable, efficient payroll systems.Choosing between the two depends on your company’s size, resources, and specific needs.
Outsourcing payroll can offer several advantages:
- Time Savings: Frees up internal resources to focus on core business activities.
- Expertise: Access to professionals well-versed in the latest payroll regulations and best practices.
- Compliance Assurance: Reduces the risk of errors and penalties associated with tax and labor laws.
- Scalability: Easily adapts to business growth or changes in workforce size.
Reputable payroll providers prioritize data security, employing measures such as encryption, secure servers, and regular audits. DNA Outsourcing, for instance, adheres to stringent data protection protocols to safeguard client information. We use technology that is true cloud, with ISO 27001 certification and SOC1 & 2 reports.
Yes. DNA Outsourcing adapts its solutions to fit your company size, industry, and operational structure-ensuring flexibility, compliance, and efficiency at every step.
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